General Questions

What is the 2017 WBENC National Conference & Business Fair (NCBF)?
What are the conference dates?

The conference starts with the Pre-Conference events on Monday, June 19 and officially begins Tuesday, June 20 with the Kickoff Luncheon. The Business Fair will be held Wednesday, June 21 and on Thursday, June 22 the Tribute! Dinner and Motor City Launch Party conclude the conference. Please click here Schedule at a Glance to review the schedule and event locations.

What are the conference locations?

The conference’s events will take place at the Mandalay Bay Resort & Casino:

Mandalay Bay Resort & Casino
South Convention Center – Level 2
3950 S Las Vegas Blvd.
Las Vegas, NV 89119

Who should attend the WBENC National Conference & Business Fair?

WBENC-Certified Women Business Enterprises (WBEs), WBENC Corporate and Government Members, Regional Partner Organizations (RPOs), Corporate and Government Members, business owners (female and male), buyers and procurement representatives, supplier diversity professionals, and federal, state, and local government officials. We also look forward to welcoming international women business owners Certified by WEConnect International affiliates based in China, Europe, India, and Peru.

Which industries will be represented at the Conference?

You’ll connect with women owned businesses and Fortune 500 companies that are industry leaders in healthcare, travel and logistics, energy, retail, transportation, telecommunications, finance, banking, office supplies and consumer-packaged goods to name a few, as well as federal, state and local government agencies.

How many attendees and exhibitors do you expect?

The WBENC National Conference & Business Fair is expected to draw more than 4,000 attendees and as many as 350 exhibitors including Fortune 500 companies and America’s leading Women’s Business Enterprises (WBEs) as well as federal, state and local government agencies.

Explain the WBENC theme - Join Forces. Succeed Together. - and its relevance to the conference?

As we progress on the Road to Growth and Sustainability, it is apparent that the need to strengthen our partnerships, not only with our valued Corporate and Government members but also between our certified WBEs, is critical to our collective success. This success will result in fueling economic growth by opening new channels of revenue and creating jobs across both the public and private sector. During the National Conference & Business Fair, WBENC will expand networking, matchmaking and mentoring opportunities as well as a keen focus on delivering industry expertise and innovation across our WBE constituents and the Corporate and Government members. The theme of "Join Forces. Succeed Together." is exemplified by the accessibility at the conference to all constituents in order to partner and forge new relationships and create opportunities.

WHAT WILL THE WEATHER BE LIKE IN LAS VEGAS, NV?

In late June, Las Vegas has an average high of 95 degrees and an average low of 66 degrees.

What can I expect from keynote speakers and panelists at the NCBF?

Speakers include nationally recognized experts in relevant topics on business, finance, and key trends. Top executives from major corporations who value the contributions of women in business and a host of talented women business owners with a proven track record of achievement have been invited to share their expertise through keynote speeches and by leading or moderating a number of workshops.

What is the dress code for the conference?

The recommended attire for all conference activities during business hours is business casual. The dress code changes for the evening events.

  • The Tuesday Welcome Reception will be held at Mandalay Beach. Appropriate pool attire is acceptable and you are encouraged to wear your conference t-shirt.
  • The Wednesday Evening Event - dress code will be announced at a later date.
  • The Thursday Tribute! Dinner and Awards Ceremony is business or cocktail attire.
What are the conference rules and regulations?

To view the registration process as well as the rules and regulations for attendees, exhibitors and sponsors, click here.

I WOULD LIKE TO PURCHASE AN AD, IS THAT POSSIBLE?

Ads in the ACTIntentionally365 book are reserved for sponsors. Learn more about sponsorship opportunities here.

Registration Questions

What does it cost to be an attendee at the WBENC National Conference & Business Fair?

To view the cost to be an attendee at the National Conference & Business Fair click here.

What are the key registration dates?

April 3 - Early Bird registration ends. WBENC-Certified WBEs must register before Early Bird in order to be eligible for MatchMakers.

June 12 - Online registration closes Monday, June 12, 2017. After June 12, all registrations and payments will be handled on-site in Las Vegas, which will be available beginning Monday, June 19 from 9:00 a.m- 5:00 p.m. On-site registrations must be paid by company check or credit card. All on-site transactions are final.

June 12 - Registration Transfers are accepted until Monday, June 12, 2017.

WHAT ARE SPOUSE/COMPANION TICKETS?

Spouse/Companion Tickets are available so attendees with Full-Conference registrations can bring a guest to an evening event if they are traveling with a spouse or friend. The Spouse/Companion Tickets are only needed for guests who are not attending the daytime conference activities. Any individual who has a Full-Conference registration or a Day Pass does not need to purchase any additional passes for themselves in order to attend the evening events.

I am traveling with a companion, are there any events they can attend individually?

You can purchase a Spouse/Companion Ticket for a spouse/friend you are traveling with for the evening events. They are available each day for the following fees:

  • Tuesday Welcome Receptions and Auction $100
  • Wednesday Evening Event $175
  • Thursday Tribute! Reception and Awards Dinner $150
As a sponsor or exhibitor, how do I add the names of the people who will be using the full-conference admissions?

You can login through the online registration and register individuals whom you designate as recipients of your company's allotted Full-Conference Admissions and Exhibitor Day passes. This feature requires that you include their full name, company name, and email address as well as demographic information.

What is WBENC's refund policy?

REFUND POLICY: All registration/ticket sales are final, no refunds will be issued. All exhibitor and sponsor package purchases are final and non-refundable.

Are individual attendee tickets transferable?

Paid registrations may be transferred to another individual at your organization if you notify WBENC in writing by June 12, 2017. Send transfer and substitutions via email to wbenccustsvc@wbenc.org. Please include complete contact information for yourself as well as for the colleague who will be using the registration. All requests must be made in writing by June 12, 2017.

AS A SPONSOR AND/OR AN EXHIBITOR I REGISTERED AN INDIVIDUAL FOR A FULL-CONFERENCE ADMISSION. NOW, THEY ARE UNABLE TO ATTEND. HOW CAN I TRANSFER THE REGISTRATION?

You can login to the registration system to access your records to make changes to allotments or purchase additional items. Sponsors and exhibitors can make changes to their allocated full conference admissions and exhibitor day passes (and additional registrations purchased) until June 12, 2017, when online registration closes.

Who do I contact with questions about the online registration process?

Phone:
Call Customer Service toll free at 1-800-310-7554
International registrants, please call 240-439-2554

Hours of Operation:
9am-5pm, EST, Monday - Friday

Email:
Attendees – WBENCattendees@experient-inc.com
Exhibitors – WBENCexhibitors@experient-inc.com
Sponsors – WBENCsponsors@experient-inc.com

Sponsor Questions

Why should I sponsor?

Sponsorship brings tremendous visibility to your brand in front of more than 4,000 individuals. The conference attendees are comprised of women business owners, corporate executives and purchasing decision-makers, as well as representatives from government agencies and advocacy organizations. All sponsors receive brand recognition in the ACTIntentinally365 book, on the conference website, and on conference signage, as well as an exhibitor booth, conference registrations and access to the Senior Executive Reception preceding the Tribute! Dinner on June 22.

Click here to view sponsorship opportunities and benefits.

Who is eligible to sponsor?

The following entities are eligible to sponsor:

  • WBENC National Corporate and Government Members
  • Regional Corporate or Government Members of the 2017 Host Councils, WBEC-West
  • WBENC-Certified WBEs
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  • WBENC Regional Partner Organizations (RPO)
  • WBENC National Strategic Partners, which includes a select group of approved nonprofit organizations and media entities

Note: WBENC reserves the right to approve all entities requesting to be a sponsor.

Do sponsors receive a discounted rate for registrations?

Yes, sponsors may purchase additional Full-Conference Registrations for $599 and additional Exhibitor Day Passes for $250. These registrations include all activities included in the conference schedule for the specific admission category.

Who do I contact about sponsorship opportunities?

Please contact Mia Delano, Senior Director, Development and Corporate Relations, WBENC.

Hours of Operation:
9am-5pm, EST, M-F

Email:
mdelano@wbenc.org

Click here to view sponsorship opportunities and benefits.

I’M A SPONSOR CONTACT, WHAT DO I NEED TO KNOW?

As a Sponsor Contact there are a few things you should know:

  • As a Sponsor Contact you are responsible for registering your corporation for the event. You’ll receive directions from Mia Delano with a code to access your company’s registration here. You will first register yourself as the Sponsor Contact and fill out your company’s Exhibitor Directory information.
  • The Sponsor Contact will then need to register each of the individuals using your Full-Conference Registrations and Exhibitor Day Passes. You will need their full name, company name, and email address as well as demographic information. Please note, if you, the sponsor contact, will also be attending the conference you must register yourself for one of the Registrations or Day Passes.
  • If you need to make any changes to the registrations you already completed you can log back in to make the adjustment any time before June 12.
WHEN IS MY AD DUE FOR THE ACTINTENTIONALLY365 BOOK?

All ads are due by April 10th. Email wbenccustsvc@wbenc.org if you did not receive your ad specs.

WHERE CAN I FIND THE EXHIBITOR KIT?

You can find it here

Show Name: WBENC
Show Code: 5037120

Exhibitor Questions

Why exhibit at the most influential Business Fair for women-owned businesses in the country?

The 2017 WBENC National Conference & Business Fair is the best opportunity for your company to exhibit in front of more than 4000 small business owners, government agencies and Fortune 1000 businesses interested in doing business with WBENC-Certified WBEs. It is the most influential business fair for women-owned businesses in the country! Meet with supplier diversity and procurement executives from major corporations and WBENC-Certified WBEs in one place. 50% percent of attendees in 2016 were WBENC-Certified WBEs and their staff!

What are the benefits of exhibiting at the Business Fair?

Attendees have cost effective access to senior corporate and government procurement decision makers, supplier diversity executives, and woman-owned businesses. Contact new prospects and generate leads. Promote your organization’s image and maximize its market exposure. Discuss your customers’ needs face-to-face and demonstrate solutions. Research the competition and develop ways to strengthen your overall sales and marketing programs. Network and build relationships with decision makers and influencers.

Who may exhibit at the Business Fair?

Companies may exhibit if they are a:

  • WBENC Corporate or Government Member
  • Regional Corporate or Government Members of the 2017 Host Council WBEC-West
  • WBENC-Certified Women's Business Enterprise (WBEs)
  • WEConnect-Certified Women’s Business Enterprise
  • Federal, regional or local government agency (must have a .gov URL)
  • Nonprofit organization (must have a .org URL or other documentation)
  • Official media sponsor designated by WBENC

Note: WBENC reserves the right to approve exhibitor status for all companies.

What does it cost to exhibit at the National Conference?

Exhibitor Booth Packages are priced as follows:

  • Silver Exhibitor Regional and Corporate Members Only Package – $6,000
  • Bronze Exhibitor Regional and Corporate Members Only Package – $4,500
  • Metal Exhibitor Government and Nonprofits Only Package – $3,500
  • WBE Exhibitor Certified –WBEs and WEConnect-Certified WBEs Only Package – $2,000
Do exhibitors receive a discounted rate for exhibitor day passes for Wednesday, June 22 only?

Yes, exhibitors may purchase up to [3] additional day passes for Wednesday, June 21 - the day of the Business Fair - at a discounted rate of $250 per pass. This pass includes all of the day's activities. These additional exhibitor day passes are available for purchase only through the online registration process.

NOTE: All exhibitor transactions are final in accordance with WBENC's no refund policy.

How is booth position on the exhibit floor determined?

Booth position on the exhibit floor is determined by a point system. To ensure that your company receives the highest value and return on investment (ROI) from your sponsorship and exhibitor dollars, WBENC has adopted a point system program that offers a hands-on role in the selection of booth location. The point system was developed to increase sponsor and exhibitor ROI through recognition of your company's past support of the WBENC National Conference & Business Fair, while encouraging new exhibitors and sponsors to confirm their participation in the conference as early as possible. Click here to download a detailed overview of the point system for both sponsor and exhibitor booth placement.

As an exhibitor, do I receive a reserved table at meal functions?

No. Only conference co-chairs, featured sponsors and reception/meal function sponsors have reserved tables. However, you may purchase a table for the Tribute! Dinner for $1,200. It is an option in the additional items for purchase section of the registration process.

May I serve food or beverages at my booth?

Yes, but all arrangements for food and beverage, including product sampling, must be made with Mandalay Bay Exhibitor Services. You can contact them by email exhibitorservices@mandalaybay.com or by phone 855-408-1349.

Who do I contact with questions about the Exhibitor Service Manual or my booth, including set-up, carpeting, furniture, etc?

Exhibitor Help Desk/Call Center:
301-306-4627

Hours of Operation:
8:30am - 5:00pm EST, M-F

Email:
exhibitorservices@hargroveinc.com

WHEN DO I NEED TO HAVE MY BOOTH SETUP BY?

Your booth must be completely set-up by 5:00 PM on Tuesday, June 20th.

WHEN CAN I ACCESS MY BOOTH ON THE MORNING OF THE BUSINESS FAIR?

On the morning of June 21st you will be able to access your booth beginning at 9:00 AM through the Exhibitor Entrance. The Exhibitor Entrance is the set of doors to Shoreline Exhibit Hall closest to the conference Registration Desk.

WHEN CAN I START TAKING DOWN MY BOOTH?

You can begin to dismantle your booth at 5:00 PM on Wednesday, June 21st.

WHEN DO I HAVE TO HAVE MY BOOTH COMPLETELY REMOVED BY?

Booths must be completely removed no later than 1:00 PM on Thursday, June 22nd.

DOES THE BUSINESS FAIR CLOSE FOR LUNCH?

No, the Business Fair does not close for lunch, however a buffet will be available for a 2 hour period for those whose registrations include lunch on Wednesday.

CAN I SELL ITEMS FROM MY BOOTH?

Yes, you can sell items from your booth but you must comply with Nevada Tax Law.

WHEN WILL I GET MY BOOTH ASSIGNMENT?

If you registered before March 15th you will receive a correspondence about your booth placement during the month of March.

If you purchase a booth after March 15th you will receive a correspondence within 12 businesses days of the date you registered.

The booth assignment process for general exhibitors will not begin until March 1st. All booths will be assigned according to the Point System. Booths are assigned based on the sponsor or exhibitor package level, point total, date of registration/purchase and the order in which their booths achieve “paid in full” status.

IS ELECTRICAL SERVICE INCLUDED IN MY EXHIBITOR PACKAGE?

No, if you require any type of electricity in your booth you must purchase it through Exhibitor Services.

WHAT IS INCLUDED IN MY EXHIBITOR PACKAGE?

Review the components included in the exhibitor package you purchased here.

I STILL HAVE QUESTIONS ABOUT SETTING UP MY BOOTH, WHERE IS THERE MORE INFORMATION?

If you still have questions you can read through the Exhibitor Kit for more information. If you have questions you can also reach out to Exhibitor Services for assistance.

Exhibitor Help Desk/Call Center:
301-306-4627

Hours of Operation:
8:30am - 5:00pm EST, M-F

Email:
exhibitorservices@hargroveinc.com

I'VE RECEIVED A CALL FROM A COMPANY CLAIMING TO OFFER EXHIBITOR SERVICES. IS THIS A LEGITIMATE SOLICITATION?

Unfortunately there are active scammers. WBENC will not solicit information for exhibitor services or request that you take any other action related to the events unless the message comes directly from WBENC, or, our hotel management team, Stovell Marketing and Public Relations, Inc., or, our exhibit services provider, Hargrove, Inc. You can read the full scam alert here.

1:1 MatchMaker Questions

AM I ELIGIBLE TO PARTICIPATE IN 1:1 MATCHMAKERS?

WBENC-Certified WBEs who purchase a full conference registration; WBENC-Certified WBE sponsors; WBENC-Certified WBE Sponsor guests; WBENC-Certified WBE Exhibitors; and WEConnect Certified WBEs with a current certificate who register before the Early Bird Deadline, April 3, are eligible to participate in MatchMakers.

WHAT DOES BEING ELIGIBLE FOR MATCHMAKERS MEAN?

Being eligible means your company will be invited to complete a company profile which will be used by our corporate members in the 1:1 MatchMaker selection process. It does not guarantee you a meeting.

WHAT SHOULD I EXPECT IF I AM ELIGIBLE FOR MATCHMAKERS??

April 7th: WBE ACTION ITEM

ONLY the female owner will receive an email from matchmakers@wbenc.org with directions to create or update the company’s MatchMaker profile and to block schedule times so that no meeting can be scheduled at a time that the WBE is not available. If the owner is not attending, please make sure she is aware of the email and knows which staff person to forward it to. If no email is received by the owner, please email matchmakers@wbenc.org for directions.

May 3rd : WBE DEADLINE

All WBE profiles must be completed. Those WBEs that do not submit a profile, will automatically be excluded from the selection process.

June 2nd: CORPORATE DEADLINE FOR SCHEDULING

After the May 3rd WBE deadline, the participating Corporate Members will begin to review the eligible profiles to identify the WBEs that sell the products/services they currently need. After reviewing the WBEs meeting their needs, they will determine which WBE(s) will receive an invitation to meet 1:1 for 20 minutes. All scheduling must be completed by June 2nd.

June 14th: WBE ACTION ITEM

Print your final schedule. Schedules printed prior to this date will not have the table numbers assigned. Table numbers must be on the schedule!

HOW WILL I KNOW IF A MEETING HAS BEEN EXTENDED TO MY COMPANY?

Each WBE has access to their schedule when logged into the MatchMaker tool. It is strongly recommend that you monitor your company’s online schedule once a week to see if a meeting has been scheduled. While auto emails are generated, delivery is not guaranteed. Most of the Corporate Members will schedule between May 19th and June 2nd, which is why weekly monitoring is important. In addition, meetings may be canceled and rescheduled by the Corporate Members, so it is important to check the schedule just prior to the start of MatchMakers to ensure no changes have taken place.

Meetings are automatically accepted on the behalf of the WBE Company. No action is required by the WBE unless they wish to cancel the meeting.

Important! Because each WBE is able to personalize her schedule and block meeting times that she knows she is not available to attend, no meeting will be rescheduled due to travel or other conference event involvement.

I CAN A WBE REQUEST A MEETING WITH A CORPORATE MEMBER?

All corporations participating in MatchMaker will be listed in the MatchMaker tool by May 2nd. If you see that a company is participating, you may reach out to the supplier diversity team using the contact information in WBENCLink2.0. When doing this, please keep in mind that the person you are emailing may not be the MatchMaker participant and will need to forward the email to the appropriate person. You will want to let them know you understand what their company does and what your solution for them is. In addition, it is important that you convey you understand the process and are requesting a meeting only if they have available time slots. Please do not contact any company that has not been identified in the MatchMaker tool as a participant.

I HAVE A 1:1 MATCHMAKER MEETING SCHEDULED, NOW WHAT?

This is your time to convince the corporation to take your company to the next level, so do your homework. Every company is different, convince them that your company can meet their specific needs because you understand what those needs are! To prepare for the meeting you can review the 1:1 MatchMakers 101 webinar available on WBENC Insights.

Be on time! WBEs who arrive late, will not be allowed to enter the MatchMaker room.

Arrive 20 minutes prior to your meeting to check in and be seated in the holding room. Information regarding registration will be provided via email to the participants prior to traveling to the event from MatchMakers@wbenc.org

WHO CAN I CONTACT REGARDING MATCHMAKER?

For more information regarding MatchMaker, please email matchmakers@wbenc.org or call Susan Cates at 202-872-5515 X 8100.