Exhibitor FAQs

Why exhibit at the most influential Business Fair for women-owned businesses in the country?

The 2019 WBENC National Conference & Business Fair is the best opportunity for your company to exhibit in front of more than 4,700 small business owners, government agencies and Fortune 1000 businesses interested in doing business with WBENC-Certified WBEs. It is the most influential business fair for women-owned businesses in the country. Meet with supplier diversity and procurement executives from major corporations and WBENC-Certified WBEs in one place.

What are the benefits of exhibiting at the Business Fair?

Attendees have cost effective access to senior corporate and government procurement decision makers, supplier diversity executives, and women-owned businesses. Contact new prospects and generate leads. Promote your organization’s image and maximize its market exposure. Discuss your customers’ needs face-to-face and demonstrate solutions. Research the competition and develop ways to strengthen your overall sales and marketing programs. Network and build relationships with decision makers and influencers.

Who may exhibit at the Business Fair?
  • WBENC Corporate or Government Member
  • Regional Corporate or Government Members of the 2019 Host Councils, WPEO-NY or WPEO-DC
  • WBENC-Certified Women's Business Enterprise (WBEs)
  • WEConnect-Certified Women’s Business Enterprise
  • Federal, regional or local government agency (must have a .gov URL)
  • Nonprofit organization (must have a .org URL or other documentation)
  • Official media sponsor designated by WBENC

Note: WBENC reserves the right to approve exhibitor status for all companies. Organizations that register without meeting the above stipulations will not be allowed to exhibit. Fees will not be refunded.

What is the ROI of exhibiting?

To ensure exhibitors have booth traffic and access to prospective business partners, WBENC offers a comprehensive marketing plan to increase conference awareness and participation that includes:

  • Email Campaigns
  • Website promotion, including visibility beginning January 2019
  • Promotion of the WBENC National Conference through the WBENC Blog and email blasts reaching more than 40,000 email addresses
  • Inclusion in the WBENC Mobile App and the printed Exhibitor Directory
  • Social Media on Facebook, Twitter, LinkedIn and Instagram

If your WBENC-Certified business has been certified as a Women-Owned Small Business (WOSB), the marketing opportunities for your business will extend to reach the government representatives present. If you are not WBENC-WOSB-Certified, visit our website to learn more about how you can apply.

What does it cost to exhibit at the National Conference?

Exhibitor Booth Packages are priced as follows:

Package

Early Bird Price

Regular Price
(After April 2)

Silver Exhibitor Regional and Corporate Members Only Package

$6,000

$6,500

Bronze Exhibitor Regional and Corporate Members Only Package

$4,500

$5,000

Metal Exhibitor Government and Nonprofits Only Package

$3,500

$4,000

WBE Exhibitor WBENC-Certified –WBEs and WEConnect-Certified WBEs Only Package

$2,000

$2,500

Do exhibitors receive a discounted rate for exhibitor day passes for Wednesday, June 26 only?

Yes, exhibitors may purchase up to [3] additional day passes for Wednesday, June 26, the day of the Business Fair - at a discounted rate of $250 per pass. This pass includes all of the day's activities. These additional exhibitor day passes are available for purchase only through the online registration process.

NOTE: All exhibitor transactions are final in accordance with WBENC's no refund policy.
When will I get my booth assignment?

If you registered before March 30 you will receive a correspondence about your booth placement during the month of April.

If you purchase a booth after April 1 you will receive a correspondence within 12 business days of the date you registered.

The booth assignment process for general exhibitors will not begin until March 1. All booths will be assigned according to the Point System. Booths are assigned based on the sponsor or exhibitor package level, point total, date of registration/purchase and the order in which their booths achieve "paid in full" status.
How is booth position on the exhibit floor determined?

Booth position on the exhibit floor is determined by a point system. To ensure that your company receives the highest value and return on investment (ROI) from your sponsorship and exhibitor dollars, WBENC has adopted a point system program that offers a hands-on role in the selection of booth location. The point system was developed to increase sponsor and exhibitor ROI through recognition of your company's past support of the WBENC National Conference & Business Fair, while encouraging new exhibitors and sponsors to confirm their participation in the conference as early as possible. Click here to view a detailed overview of the point system for both sponsor and exhibitor booth placement.

As an exhibitor, do I receive a reserved table at meal functions?

No. Only conference co-chairs, featured sponsors and reception/meal function sponsors have reserved tables. However, you may purchase a table for the Tribute! Dinner for $1,200. It is an option in the additional items for purchase section of the registration process.

May I serve food or beverages at my booth?

Food and beverage catering services are provided by our exclusive caterer Centerplate.

Centerplate is the exclusive food and beverage provider for the Baltimore Convention Center. Food and beverages shall not be brought into the building for consumption or sold by entities associated with your event, except by concessionaires designated by Baltimore Convention Center.

Sampling
Any trade show exhibitor who wishes to provide sample food or beverages that they normally produce in the ordinary course of their business is required to notify Centerplate, in writing, as to the nature of the proposed product sample. Items dispensed are limited to products manufactured, processed, or distributed by that exhibiting firm, must be directly related to the purpose of the show, and are dispensed in the contracted areas only.

Who do I contact with questions about the Exhibitor Service Manual or my booth, including set-up, carpeting, furniture, etc?

Exhibitor Help Desk/Call Center:
301-306-4627

Hours of Operation:
8:30am - 5:00pm EST, M-F

Email:
exhibitorservices@hargroveinc.com

When do I need to have my booth setup by?

Your booth must be completely set-up by 5:00 PM on Tuesday, June 25.

When can I access my booth on the morning of the Business Fair?

On the morning of June 26, you will be able to access your booth beginning at 7:30 AM through the Exhibitor Entrance.

When can I start taking down my booth?

You can begin to dismantle your booth at 5:00 PM on Wednesday, June 26.

When do I have to have my booth completely removed by?

Booths must be completely removed no later than 1:00 PM on Thursday, June 27.

Does the Business Fair close for lunch?

No, the Business Fair does not close for lunch, however the WBENC Café will be open between 12:00 PM and 2:00 PM for all attendees.

Is electrical service included in my exhibitor package?

No, if you require any type of electricity in your booth you must purchase it through Exhibitor Services.

What is included in my exhibitor package?

Review the components included in the exhibitor package you purchased here.

I still have questions about setting up my booth, where is there more information?

If you still have questions you can read through the Exhibitor Kit for more information. If you have questions you can also reach out to Exhibitor Services for assistance.

Exhibitor Help Desk/Call Center:
301-306-4627

Hours of Operation:
8:30am - 5:00pm EST, M-F

Email:
exhibitorservices@hargroveinc.com

I've received a call from a company claiming to offer exhibitor services. Is this a legitimate solicitation?

Unfortunately, there are active scammers. WBENC will not solicit information for exhibitor services or request that you take any other action related to the events unless the message comes directly from WBENC, or, our hotel management team, Stovell Marketing and Public Relations, Inc., or, our exhibit services provider, Hargrove, Inc.